Please check out the original documentation for most up-to-date information.
If you want to remove a user’s access to Looker, you can either disable or delete their account. For most situations, the best practice is to disable the account.
Differences between disabling and deleting a user account are described in the following table:
|
Description |
Disabled |
Deleted |
|
The user can log in to the Looker instance |
No |
No |
|
The user’s personal folder |
Still exists |
Deleted |
|
Looks and dashboards in the user’s personal folder |
Still exist |
Moved to the Trash folder |
|
Looks and dashboards the user saved to a Shared folder |
Still exist in the Shared folder |
Still exist in the Shared folder |
|
Schedules created by the user |
Schedules are disabled |
Schedules are deleted |
|
Schedules based on the user’s content, but created by another user |
Schedules continue to run |
User’s content is deleted; schedules based on that content are deleted |
|
Schedules that list the user as a recipient and are created by another user with the ability to deliver content to external email accounts |
Schedules will continue to run and deliver normally (user will be treated as an external user) |
Schedules continue to run and deliver normally (user will be treated as an external user) |
|
Schedules that have Run schedule as recipient enabled and list the user as a recipient |
Schedules will continue to run but will fail to deliver to the disabled user upon next run |
Schedules continue to run but will fail to deliver to all users with error run_as_recipient was specified on ScheduledPlan but recipient is not a Looker user |
|
Boards created by the user |
Still exist |
Still exist |
|
Alerts created by the user |
Remain active, but are not visible or editable from the dashboard on which the alert is set unless self-assigned by an admin. Admins can edit or self-assign the alert from the Alerts management admin page in the Admin panel. |
Alerts are deleted immediately from dashboards and from the Alerts management admin page in the Admin panel. |
|
Historical usage information for the user |
Kept |
Most are deleted |
The users documentation page details the followings: