In the content curation beta, available in Looker 6.16 and higher, we have renamed Spaces to folders to provide more clarity.
There are two complementary ways to organize content within Looker: folders and boards.
Folders, which store dashboards, Looks, and other folders, are the primary way that people organize content in Looker. By managing access to a folder, you can also manage access to the content stored in that folder. Learn more about folders on the Finding Content in Looker documentation page.
The content curation beta, which we are releasing In July, works in tandem with folders and includes boards, another complementary way to organize content. Available in the Labs section of Looker as the content curation beta, this solution allows anyone at an organization to more easily curate dashboards and Looks for a team or initiative using boards.
Key benefits include:
- People who use boards can organize content for a temporary or permanent team or initiative without moving the underlying content, which is stored in folders.
- Dashboards and Looks, stored in folders, can appear in multiple boards.
- Contributors can add context with links and descriptions to help guide colleagues.
- Viewers can easily find the right person for follow-up questions.
Several specific features of the content curation beta:
- Anyone can create a board for a team or initiative and include information and links.
- By default, all boards can be viewed by anyone at the organization, and they can also be made private.
- When someone adds a board to their list, it appears in the scrollable left navigation pane.
- People can share boards with their colleagues and suggest boards for colleagues to add to their own lists.
- Boards include drag & drop thumbnails of dashboards and Looks within a section.
- Contributors can add descriptions, including markdown links, in an information section.
- The left sidebar is simplified (folders are still accessible in the All folders section).
Frequently asked questions
Q: How will boards work with folders?
A: They will work in tandem with folders. Dashboards and Looks are technically stored in folders, but can appear in multiple boards.
Q: How will access & permissions work for boards?
A: Anyone can view a board by default. We’re using the same underlying permissions system, so if someone doesn’t have permission to view a dashboard, they won’t see it appear in the board.
A: Unlike folders, controlling access to a board does not control access to the underlying content.
- Not compatible with IE11
- Drag and drop does not work across sections
- Searching for a dashboard or Look when trying to pin to a board does not search subfolders